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Summerfest Booking Conditions

We really want everyone to consciously agree to supporting the camp community to run smoothly, so we’re asking everyone to read the camp conditions here and make sure you are able and willing to keep them. Please also share relevant bits with young people in your group. If for some reason you find yourself unable to support these agreements, please contact us to discuss.

Have you Read the Camp Info Below?
Please read the page below and get in touch if you have any questions. Ready to book? Fill in the booking form.

NVC Intentions
We hope that everyone will enjoy the community we co-create, and come with the intention to create together. We hope to embody the spirit of NVC. We hope you and all the children present will experience a quality of being heard here that is special. At whatever level of experience you have, we ask that you come with the intention to listen within the consciousness of NVC and the compassion in your heart even (perhaps especially) when others don’t manage it!

Children
Adults please read even if you are not coming with children. This is a camp that we create together. There will be two volunteer children’s activity coordinators. Please, if you need support with children/dependants look around to the camp community for support – speak up in the morning circle if needed. Practice seeing your requests as gifts to the group.
If you don’t have dependants with you and/or you are already well-supported, please come with an openness to supporting others in need – maybe when packing bring ideas or materials for an activity you think children may enjoy?

Respect for the Land, Domestic Animals and Wildlife
There are sheep in the next field. Please come knowing that, for the duration of the camp we will be the temporary stewards of this land. Please come with the intention to care for it and respect the wishes of the landowners. We will endeavour to recycle what we can and use non-polluting cleaning products etc. We ask that you do the same.

Community Tasks
In order to run a smooth, enjoyable and healthy camp, small teams will be created each day to help with the everyday tasks of living together. This may include jobs such as keeping communal areas tidy, keeping bathroom/toilet areas clean and stocked up, lighting fires etc. We hope to model how working together in this way can be fun and enjoyable.

Calm and Noise
In order to support rest time, we ask you to agree to the following:
– after 10.30pm at night and before 8.00am speaking in a whisper around the tents and refraining from using electronic (including music) devices and playing outdoor games.

Alcohol / Drugs / Smoking
The Summerfest Cafe is alcohol free. We ask you to agree to not bring or consume any recreational drugs on the camp site. We also ask that you keep alcohol consumption to a minimum or not at all, and certainly out of sight. If there is any triggering for you about others’ use of alcohol, we ask that you seek support from your Empathy Home Group or organisers first. We’ll try to organise a smoking area for the desperate, as we’d like to model a non-smoking lifestyle for the younger folk.

Mobile Phones / Electronic Games etc
We want this camp to be about connecting with each other (the people in the camp). To support this we ask that you keep the use of electronic devices to a minimum. There may be limited 3G reception.

Empathy Home Groups
At the start of the camp we will be helping people form small Empathy Home Groups. We will try to make sure that every group has at least one person who has sufficient empathy skills to help others who are newer to the idea of giving/receiving empathy. If you are unhappy with the group you are in, please speak up and request a change.

Food
A vegetarian meal package can be bought at time of booking for £75 (£45 for children under 12). This will include an evening meal on Tuesday 1st August; breakfast, lunch and dinner on each full day; breakfast and lunch on the last day (Sunday 6th August). Our chef can cater for vegetarian, vegan and gluten-free diets. If you have other dietary requirements, we suggest that you cater for yourself or bring supplementary foods.

Dogs
Sadly, as there are sheep nearby, the farmer does not allow dogs/pets.

Special Needs?
If you have special needs, please discuss these with us before booking.

Safety / Responsibility
The venue has insurance. There will be some natural hazards in the camp including a pond 100m distant and an open fire surrounded by benches. You come in the agreement that you take full responsibility for yourself and any minors that are in your charge.

Money
See payment options on the booking form. The easiest option for us is bank transfer. Paypal option available for a small admin. fee.

Cancellation Policy
In order for the camp to be financially viable, we need to be able to count on bookings. Therefore we request that the £50 deposit is non-refundable after 1st June, and after that date we reserve the right to keep the total you have paid if refunding it would jeopardise the viability of the camp.

Paying in Instalments
If paying the total booking price in one go is difficult for you, please discuss with Gesine (the bookings clerk) the possibility of paying in two installments.

Cancellation of the camp
In the unlikely event that the organisers deem it necessary and unavoidable, we reserve the right to cancel the camp and return your money at any point.

Ready to book?
Fill in the booking form.

Bookings information and first point of contact
Send and email to Gesine Schrader.

Summerfest 2017 Core Team
Send an email to Shantigarbha.
Send an email to Gesine Schrader.

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